# Todoist alternative: how Prior compares

> Prior and Todoist side by side on platforms, offline use, quick add, recurring tasks, calendar, habits, AI and price, with the pages we read on 5 November 2026.

Source: https://priortasks.com/compare/todoist/
Last updated: 2026-11-05

This page sets Prior next to Todoist as of the date above. Everything about Todoist comes from Todoist's own pages, listed under Sources. Prices and plan limits change, so check them before you decide.

## Who each one suits

Todoist suits you if you need your tasks on every device you own, including an iPhone, an iPad, an Apple Watch or a Wear OS watch, or if you rely on its integrations, browser extensions and email add-ons. Its Business plan adds a shared workspace with roles and permissions for teams.

Prior suits you if you want tasks, habits, notes and flashcards in one app, kept on your device first, and a planner that places your tasks in the free hours of your calendar. It runs on the web, macOS, Windows, Linux and Android. It has no iOS app yet: on an iPhone you open the web app in the browser, where reminders only fire while the tab is open.

## Side by side

| | Prior | Todoist |
| --- | --- | --- |
| Platforms | Web, macOS, Windows, Linux, Android. No iOS app yet. | Web app, Mac, Windows and Linux desktop apps, iPhone, iPad, Android, Apple Watch, Wear OS, browser extensions and email add-ons. |
| Offline | Works from a copy on your device and syncs when you are back online. | You can add, change and delete tasks offline; changes sync when you reconnect. Log in before going offline and keep the app open until syncing ends. |
| Quick add | The title is read in English, French, Spanish, German, Portuguese, Italian and Dutch: date, time, duration, priority (p1 to p4), reminder, repeat, #project and @person. | Quick Add reads dates and times, recurring schedules, deadlines, labels, priority (p1 to p3), reminders, assignees, projects and sections. The page lists no supported languages; it names Czech and Turkish as not supported for dates. |
| Recurring tasks | Every N days, weeks, months or years, on chosen weekdays, with an end date, counted from the due date or from the completion date. | "every" counts from the scheduled date and "every!" from the completion date. Start and end dates are supported, and only future dates are scheduled. |
| Calendar | Day, week, month and agenda views. Google Calendar, ICS files and calendar URLs show read-only, next to events you add yourself. | Calendar layout on Pro and Business. Google or Outlook Calendar events show read-only in Today and Upcoming, one calendar account at a time. |
| Time blocking | Automatic on Pro: places open tasks in your free working hours and moves them forward when plans change. You lock a block to fix it. | In the calendar layout you drag tasks onto a day. Task duration is a Pro feature. No automatic placement found in the pages we read. |
| Habits | A Habits space with schedules, streaks and a history grid, on every plan. | No habit tracker found on its features page. |
| Notes | Markdown notes with tables and charts. Project members edit shared notes live. | Task descriptions and comments. No separate notes found on its features page. |
| Flashcards | Decks scheduled with FSRS-5, with Anki import. | Not found in its documentation. |
| Projects | Areas, projects, Kanban board, milestones and a budget tab. Scrum and Scrumban on Pro. | Projects, sections and sub-tasks, with list, board and calendar layouts. Beginner: 5 personal projects. Pro: 300. |
| Collaboration | Share a project as editor or viewer, assign tasks, comment with mentions. Free: 2 people per shared project and 3 shared projects. Pro: 10 people. Team: 50. | Shared projects, assigned tasks and comments. Beginner: 5 people per personal project. Business: shared workspace, roles and permissions, up to 1,000 members and guests. |
| AI | Prior AI assistant on Pro and above: it proposes changes as cards you confirm. On Free, your own OpenRouter key. Any AI assistant can use Prior's MCP server, on every plan. | Todoist Assist: Filter Assist on every plan, Task Assist and Email Assist on Pro and Business. Ramble voice capture: limited sessions on Beginner, unlimited on Pro and Business. |
| Price, 5 Nov 2026 | Free €0. Pro €8 a month or €72 a year. Team €10 per seat a month or €96 a year. 14-day trial on a first subscription. No VAT added. | In US dollars: Beginner $0. Pro $7 a month, or $5 a month billed yearly ($60). Business $10 per user a month, or $8 billed yearly ($96), plus local tax. |

## Where Todoist goes further

- **More devices.** iPhone, iPad, Apple Watch and Wear OS apps, plus browser extensions. Prior has none of these.
- **Integrations.** Its features page lists 80+ integrations, and Email Assist turns forwarded emails into tasks.
- **Teams.** The Business plan has a shared workspace with up to 500 team projects, roles and permissions, and shared templates. A free personal project takes 5 people, against 2 in Prior's Free plan.
- **Outlook Calendar.** Todoist connects either a Google or an Outlook account. Prior reads Google Calendar, ICS files and calendar URLs.
- **Progress views.** Productivity visualizations, an activity history, a completed-tasks archive and Karma.

## What Prior does differently

Prior starts from priority and time. A task's priority and due date place it in the Eisenhower matrix, and on Pro the planner turns your open tasks into blocks around your events. The plan is derived: Prior never moves your calendar events and writes to a task only when you lock a block.

Habits, notes, flashcards, a Focus timer and a calendar sit in the same app, so you do not assemble them from several tools. Your data lives on your device first and the account keeps your devices in sync. See [Time blocking](https://priortasks.com/docs/planning/time-blocking/) and [Recurring tasks](https://priortasks.com/docs/tasks/recurring-tasks/).

## Switching from Todoist

Prior imports Todoist exports. In Todoist, open a project, click **⋯**, then **Import & export → Export to CSV**. For everything at once, open **Settings → Backups** and download a backup, a .zip with one CSV per active project. Todoist makes backups on its paid plans, so on Beginner export project by project. Then in Prior open [Settings → Import](https://app.priortasks.com/settings/import), choose Todoist and add the .csv or the .zip.

Prior reads sections, sub-tasks, priority, the due date (or the deadline when there is no due date), repeat phrases, durations and descriptions, and appends comments to the task's description. The person a task is assigned to is written in the description, because it cannot map to a Prior member. Todoist says its exports leave out completed tasks and the start date of a repeat. You see a preview and nothing is saved until you confirm. The steps are in [Import your data](https://priortasks.com/docs/getting-started/import-your-data/).

## Sources

Read on 5 November 2026.

- [Todoist pricing](https://www.todoist.com/pricing)
- [Todoist features](https://www.todoist.com/features)
- [Todoist downloads](https://www.todoist.com/downloads)
- [Todoist: Use Todoist while offline](https://www.todoist.com/help/articles/use-todoist-while-offline-4rbaZw)
- [Todoist: Introduction to recurring dates](https://www.todoist.com/help/articles/introduction-to-recurring-dates-YUYVJJAV)
- [Todoist: Use task Quick Add](https://www.todoist.com/help/articles/use-task-quick-add-in-todoist-va4Lhpzz)
- [Todoist: Use the calendar layout](https://www.todoist.com/help/articles/use-the-calendar-layout-in-todoist-lPHRQTu0o)
- [Todoist: Use the Calendar integration](https://www.todoist.com/help/articles/use-the-calendar-integration-rCqwLCt3G)
- [Todoist: Introduction to Todoist Assist](https://www.todoist.com/help/articles/introduction-to-todoist-assist-KgPP22q5O)
- [Todoist: Import or export a project as a CSV file](https://www.todoist.com/help/articles/import-or-export-a-project-as-a-csv-file-in-todoist-YC8YvN)
- [Todoist: Download or restore backups](https://www.todoist.com/help/articles/download-or-restore-backups-in-todoist-ywaJeQbN)