# Keep notes inside a project

> Use the Notes tab of a project for specs, decisions and meeting notes, next to the tasks. See what is shared with the team and what stays yours.

Source: https://priortasks.com/docs/notes/project-notes/
Last updated: 2026-11-05

Every project has a **Notes** tab, next to its tasks. Keep the brief, the decisions and the meeting notes there, so the context stays close to the work.

## Open the Notes tab

Open the project and choose **Notes**. The list is on the left and the open note on the right. On a phone, the list comes first and a note opens full screen, with a back arrow.

The list has a **Search notes** box and a **New note** button. Notes are sorted by last edit, each with its age and its first words. An icon tells the two kinds apart:

- **Shared, live**: a note everyone in the project can open. See [Write a shared note live](https://priortasks.com/docs/notes/shared-notes/).
- **Only you**: your own note, linked to the project.

## Create a note

Choose **New note**. What you get depends on the project:

- In a project you share with other people, **New note** creates a shared note. Owners and editors can create them. Viewers can read them but not write.
- In a project you have not shared, **New note** creates a personal note linked to the project.

To turn one of your own notes into a shared one, open it and choose **Share with the project**, then confirm. The shared note keeps the title and text, and your personal copy goes to the trash. Nothing is ever shared without that confirmation.

## See it from elsewhere

- On an agile project, the **Overview** tab lists the three most recent notes. **See all** opens the Notes tab.
- **Open in Notes**, at the bottom of the list, opens the full notes view of the project, with folders, the graph and the inspector. See [Organize notes](https://priortasks.com/docs/notes/organize-notes/).
- On the Notes page of one project, the shared notes appear under **Shared with the project**, above your personal notes (**Only you**). The main library lists the shared notes of every shared project under **Shared projects**.

## Good to know

- A personal note is only in a project's list when it was created there. Creating one from the project's Notes tab, or from the notes page of that project, links it. A note you only move into a project's folder in the library is not linked to its Notes tab.
- The same editor, templates, tables and charts are used everywhere: see [Write in the note editor](https://priortasks.com/docs/notes/note-editor/).
- Sharing a project is covered in [Share a project](https://priortasks.com/docs/collaboration/share-a-project/).