# Write a shared note live with your team
> Edit one note together in real time, see each person's cursor, share a personal note with a project, and know what viewers and editors can do.
Source: https://priortasks.com/docs/notes/shared-notes/
Last updated: 2026-11-05
A shared note belongs to a project that other people can open. Everyone in the project can read it. Owners and editors write in it together, at the same time, and see each other's cursor.
## Create or share a note
- **Create one**: open the project's **Notes** tab and choose **New note**. In a shared project, this makes a shared note. On the Notes page, the **+** in the project's heading does the same (**New shared note**).
- **Share one of yours**: open a personal note linked to the project and choose **Share with the project**. It is a button above the note in the project's Notes tab, and an entry in **More actions** on the Notes page. Confirm. The shared note keeps the title and text, and your personal copy goes to the trash. Nothing is uploaded until you confirm.
A project becomes shared when you invite people to it: see [Share a project](https://priortasks.com/docs/collaboration/share-a-project/). How many people you can invite depends on your plan: see [Plans and pricing](https://priortasks.com/docs/account/plans-and-pricing/).
## Write together
- **Who is here.** The avatars at the top right are the other people in the note now, each ringed in their own color. Past four, a **+** count shows the rest.
- **Cursors.** Each person's cursor and selection appear in their color, with their name above it while they type or move. Beside a block that someone is in, a bar in their color shows where they are.
- **Status.** Next to the avatars, a label tells you the connection: **Live**, **Saving…**, **Connecting…**, **Reconnecting…** or **Offline – changes will sync**. If you lose your connection, editors can keep typing, and the changes join the note when you are back.
- **Undo.** Cmd+Z (Ctrl+Z on Windows and Linux) undoes your own edits only, never someone else's.
- **Title.** Editors rename the note in the title field. Everyone sees the new name at once.
The editor is the one from personal notes: see [Write in the note editor](https://priortasks.com/docs/notes/note-editor/), with the same [tables](https://priortasks.com/docs/notes/tables/), [charts](https://priortasks.com/docs/notes/charts/), callouts and toggles.
## What each role can do
| Role | In a shared note |
| --- | --- |
| Owner and editors | Read, write, rename, create notes, move a note to the trash |
| Viewers | Read live. The note shows **Read only**: "You can read this note live. Only the project's editors can change it." |
Roles are set per project: see [Roles and permissions](https://priortasks.com/docs/collaboration/roles-and-permissions/). When an owner changes your role, the note updates at once. If you lose access, the note closes with "You no longer have access to this note."
## When two people edit the same place
Edits are kept as small as possible, so nothing is overwritten.
- Different cells of a table, or a row added while someone types: everything is kept.
- Typing in the same cell, or at the same spot: both texts stay.
- A row deleted while someone types in it: the typed words stay, moved to the next row.
- Sorting a table rewrites its rows in one go. It is the one action that can overwrite a word typed in the same instant.
## Move a note to the trash
Editors choose **More actions**, then **Move to trash**, and confirm. The note disappears for everyone in the project, and anyone who has it open sees "This note was moved to the trash." **Trash**, at the bottom of the project's notes, lists them: owners and editors can bring one back with **Restore**, viewers only see the list.
## Differences from personal notes
- A shared note has no folders, favorites or tabs, and no [attachments](https://priortasks.com/docs/notes/attachments/). A line copied from a personal note shows **Attachment unavailable**.
- Links with `[[Note title]]` do not open another note.
- Very large changes can be too large to sync, around 256 KB at once. The status then reads **Too large to sync**: split the note into smaller ones.
- When Prior AI changes a shared note, it edits only the words that change, so cursors stay where they are. You still confirm each change first. See [Page context](https://priortasks.com/docs/prior-ai/page-context/).
- Shared notes you created are part of [your data export](https://priortasks.com/docs/account/export-your-data/).