# Add a checklist to a task > Break a task into up to 100 steps you can tick off, reorder and edit from the keyboard, and see the progress on the task row. Source: https://priortasks.com/docs/tasks/checklists/ Last updated: 2026-11-05 A checklist is an ordered list of small steps inside one task. Use it when the steps do not need their own dates or assignees. For steps that do, use [sub-tasks](https://priortasks.com/docs/tasks/sub-tasks-and-dependencies/). ## Add a checklist - In the new task sheet or the edit sheet, open the **+** menu and choose **Checklist**. - In the side panel of a task, the **Checklist** section is always there. - Type a list after a colon, like "Groceries: milk, eggs and bread". Prior offers **Turn into a checklist · 3 items**, and the title becomes "Groceries". Type an item in **Add an item** and press Enter. Each Enter adds the next one. ## Work with the items - **Tick** an item with its circle. The checklist shows a bar and a count like "3 of 5 done", and the task row shows a small "3/5" chip that turns green when every step is done. - **Rename** an item by clicking its text. It saves when you leave the item, not on every keystroke. - **Reorder** by dragging the handle, or press Alt ↑ or Alt ↓ on an item. A screen reader announces the new position. - **Move** between items with ↑ and ↓. - **Remove** an item with its **×**, or press Backspace on an empty item. A checklist holds up to 100 items. When it is full, the field says "The checklist is full (100 items)". An item can be up to 400 characters long. ## Good to know - Ticking items earns no XP in Game mode. Only completing the task does. Ticking the last item does not complete the task. - Items have no dates, reminders or assignees. They are part of the task: they do not show as separate rows in your lists, but the [command palette](https://priortasks.com/docs/getting-started/command-palette/) searches them. - When you complete a repeating task, its next occurrence gets the same checklist with every item unticked. **Duplicate** does the same. See [Recurring tasks](https://priortasks.com/docs/tasks/recurring-tasks/). - Automatic time blocking counts the ticked share of a checklist when it sizes a block, so a half-done task needs less time. See [Time blocking](https://priortasks.com/docs/planning/time-blocking/). - The checklist syncs with the task. If two devices edit the same checklist before they sync, the last one to reach the server is kept. - Prior AI and connected assistants can add and tick checklist items too.