Trello alternative: how Prior compares
Prior and Trello compared on platforms, offline use, boards, recurring tasks, calendar planning, AI and price, using Trello's own pages read on 5 November 2026.
This page sets Prior next to Trello as of the date above. Everything about Trello comes from Trello's own site and its Atlassian support pages, listed under Sources. Prices and plan limits change, so check them before you decide.
Who each one suits
Trello suits you if your work is easiest to see as cards moving across lists on a shared board. Its pricing page lists Power-Ups on every plan, automation rules and buttons, and a Planner that connects your calendars. It has apps for iOS and Android, and for Mac and Windows.
Prior suits you if you are mostly planning your own work: tasks with a priority and a due date, habits, notes, and a planner that places tasks in the free hours of your calendar. It has a Kanban board too, but the board is one view of your tasks, not the centre of the app. It has no iOS app yet. On an iPhone or iPad you open it in the browser.
Side by side
| Prior | Trello | |
|---|---|---|
| Platforms | Web, macOS, Windows, Linux, Android. No iOS app yet. | Web, iOS (version 18.6 or later), Android (10 or later), macOS (12 or later) and Windows (10 or 11). No Linux app listed. |
| Offline | Works from a copy on your device and syncs when you are back online. | The iOS and Android apps keep unsent changes and sync them when you reconnect. The Mac and Windows apps need an active connection. |
| Tasks | Due date and time, priority P1 to P4, reminder, checklist, sub-tasks, dependencies. | Cards with a due date, a start date and reminders, and checklists. |
| Recurring tasks | Every N days, weeks, months or years, on chosen weekdays, from the due date or the completion date. | A card with a repeating due date resets when you mark it done and moves to the next date. The mobile apps can show these cards but cannot create the repeat. |
| Calendar | Day, week, month and agenda views. Google Calendar, ICS files and calendar URLs show read-only. | Planner, listed under Standard, connects Google Calendar and Outlook, up to 10 accounts. Calendar view is listed under Premium. A board can also feed a calendar through a link. |
| Time blocking | Automatic planner on Pro: places tasks in free working hours, and you lock a block to fix it. | In Planner you drag a card into an open slot. Smart Schedule suggests focus time with AI; it is listed for Standard and above and is not on mobile. |
| Boards | Kanban board for any project, on Free. | The core of the product. |
| Sprints | Scrum and Scrumban projects with sprints, story points, Planning Poker and burn charts, on Pro. | Not found in the pages we read. |
| Notes and databases | Markdown notes with tables, charts, links and backlinks. No user-defined databases. | Not found as a separate feature in the pages we read. Table view is listed under Premium. |
| Collaboration | Share a project as editor or viewer, assign tasks, comment with mentions. Free: 2 people and 3 shared projects. Pro: 10 people per project. | Free for up to 10 collaborators per Workspace and up to 10 boards per Workspace. Standard and above: unlimited boards. |
| AI | Prior AI assistant on Pro and above. On Free, your own OpenRouter key. | Listed under Standard, Premium and Enterprise. |
| Integrations | MCP server for AI assistants on every plan. Calendar imports. | Unlimited Power-Ups per board. Automation with rules, buttons, due date commands and calendar commands: 250 runs a month on Free, 1,000 on Standard, unlimited on Premium. |
| Price, 5 Nov 2026 | Free €0. Pro €8 a month or €72 a year. Team €10 per seat a month or €96 a year. 14-day trial on a first subscription. No VAT added. | In US dollars, per user per month billed annually: Free $0, Standard $5 ($6 billed monthly), Premium $10 ($12.50 monthly), Enterprise $17.50. |
Where Trello goes further
- Boards for teams. Lists, cards, labels, rules and buttons are the whole product, and automation runs are counted per plan up to unlimited.
- Views on Premium. Calendar, Timeline, Table, Dashboard and Map views over your cards.
- Power-Ups. Add-ons, listed as unlimited per board on every plan. Prior has no add-on store.
- Outlook. Planner connects Outlook as well as Google Calendar. Prior has no direct Outlook connection: it reads Google Calendar, ICS files and calendar URLs.
- Apps. An iOS app, and Mac and Windows apps with global shortcuts.
What Prior does differently
Prior asks for a priority and a due date, and uses them. They place each task in the Eisenhower matrix, and the planner turns open tasks into blocks around your calendar events without you dragging each card. Habits, notes, flashcards and a Focus timer live in the same app. Your data sits on your device first, on every platform Prior runs on. Any AI assistant can read and edit your tasks through Prior's MCP server, on every plan.
Switching from Trello
Trello exports a board as JSON, and as CSV from a Premium Workspace. Prior does not read Trello's JSON.
If you have a CSV: open Settings → Import, choose Other and add the file. Prior guesses columns from their names and shows the mapping, so point the column that holds the list name at Status or Project. Tasks arrive without a project unless a column is mapped to Project. Nothing is saved until you confirm.
Without CSV, copy the card names and paste them in the same screen: one task per line, indented lines become sub-tasks. Comments, attachments and Power-Up data stay in Trello. The steps are in Import your data.
Sources
Read on 5 November 2026.
- Trello pricing
- Trello: Platforms
- Trello: Browsers and mobile platforms supported
- Trello: Desktop apps
- Trello: Troubleshooting for the iOS app and for the Android app
- Trello: Add a due date or start date to a card
- Trello Planner
- Trello: Use Trello with Google Calendar
- Trello: Automate anything
- Trello: Export data from Trello