Set a task's priority

Give a task P1 to P4 to say how much it matters. Priority decides what Today shows first, where a task sits in the matrix and how the planner orders work.

Every task has a priority from P1 to P4. New tasks start at P4, which means no priority. You only need to mark the ones that matter.

In lists, a P1 shows as a coral square with an exclamation mark. P2, P3 and P4 show as three, two and one lit bars. On Today, a small flag with the priority appears for P1 to P3 and stays hidden for P4.

#Set a priority

• In the new task sheet, use the Priority field, or type p1 to p4 in the title. urgent, asap and !!! mean P1, important and !! mean P2, and high priority and low priority set P2 and P4, and not urgent or not important set P4. See Create a task.
• In the side panel of a task, use the Priority menu.
• In a row's menu, choose Priority. See Task actions.
• Move to a row and press 1, 2, 3 or 4. With several rows selected, it sets them all. See Keyboard shortcuts.
• On the Priority board of All tasks (Kanban, then Group by priority), drag a card to another column.

#What priority changes

• Today. A higher priority ranks a task higher among your current priorities. See Use the Today page.
• The Priority lens. P1 and P2 count as important. Together with a due date within two days, that places a task in one of four quadrants. See The Eisenhower matrix.
• Filters and sorting. On All tasks, Filters → Priority keeps one level, and Sort → Priority puts P1 first, then the earliest due date.
• Planning. Automatic time blocking plans higher priorities earlier. See Time blocking.
• Game mode. Tasks that count as important earn more XP.

#Good to know

• There are no separate importance and urgency switches any more. Prior works both out from the priority and the due date, so changing either moves the task in the matrix.
• In Scrum and Scrumban projects, cards show story points where the priority sits. See Story points.
• Habits have no priority. They keep their own settings.
• When you import from Todoist, its priorities carry over, with its highest as P1. See Import your data.

Updated 5 November 2026